Administrative Officer

Position Overview

PAI is seeking an Administrative Officer to support U.S.Navy program operations, customer coordination, documentation, reporting, meeting support, and administrative execution activities in the Hampton Roads,VA area. This position supports daily program operations and requires strong communication, organization, attention to detail, and experience supporting management, documentation, scheduling, travel, reporting, and administrative coordination.

Key Responsibilities

·     Supports the daily operations of the organization by collaborating with upper management to ensure the Command has the necessary resources for seamless functioning.

·     Responsibilities include effective communication with management regarding Human Resource actions, employee training, inventory management of office equipment and supplies, government property control, equipment maintenance scheduling, building security, coordination of meetings and all-hands events, travel arrangements, payroll processing, and adherence to safety protocols.

·     Provide graphics support to include, but not limited to the production of briefing slides, metric charts, program schedules, organizational charts consistent with MS Office 365 software used by CarrierPlanning Activity (CPA).

·     Prepare, with Command personnel support, draft correspondence, naval messages, issue papers, point papers, instructions, presentations, briefings and other correspondence as required.

·     Oversee Command Process Instructions to ensure they are current.

·     Develop, maintain, and distribute metrics to appropriate level of management.

·     Maintain schedules and calendars, ensuring effective time management for leadership.

·     Retrieve, sort, distribute, and deliver incoming mail to the appropriate departments or individuals promptly.

·     Excellent communication/organizational skills/attention to detail.

Required Qualifications

·     8+ years professional experience.

·     MS Office 365, Adobe Acrobat; DTS; DISS.

·     Secret Clearance.

Preferred Qualifications

·     Bachelor’s level degree in Business Administration, management or related field.

·     10+ years professional experience.

·     DTS; DCPDS; eDACM; ERP; DISS; TWMS; USAStaffing; USAJobs; WayPoints; Sharepoint.

Work Environment

This position is located in the Hampton Roads, VA area and supports daily customer coordination, program execution support, program documentation, reporting, meeting support, and administrative coordination.

Ideal Candidate Profile

The ideal candidate is a highly organized administrative professional with experience supporting senior leadership, coordinating meetings and travel, preparing documentation and briefings, managing schedules, tracking actions, and using Government administrative systems and Microsoft Office tools.

Why Join Us?

PAI supports mission-critical Navy and Department of War programs through professional, technical, logistics, and program management services. This role offers the opportunity to contribute to high-visibility maritime sustainment and modernization efforts while working with experienced professionals across Navy, shipyard, and industry environments.

How to Apply

Interested candidates should submit a current resume demonstrating alignment with the qualifications listed above.

Benefits at a Glance

PAI offers a competitive benefits package, including health and welfare benefits, paid time off, retirement options, and professional development opportunities.